Privacy Policy

We are very pleased about your interest in our company. Data protection is of particularly high importance for the management of HTM Metaxdoor GmbH. The use of the internet pages of HTM Metaxdoor GmbH is generally possible without any indication of personal data. However, if a data subject wants to use special services provided by our company via our website, processing of personal data might become necessary. If the processing of personal data is necessary and there is no legal basis for such processing, we generally obtain the consent of the data subject.

The processing of personal data, such as the name, address, e-mail address, or telephone number of a data subject, shall always be in line with the General Data Protection Regulation (GDPR), and in accordance with the country-specific data protection regulations applicable to HTM Metaxdoor GmbH. By means of this privacy policy, our company would like to inform the public about the nature, scope, and purpose of the personal data we collect, use, and process. Furthermore, data subjects are informed of their rights by means of this privacy policy.

HTM Metaxdoor GmbH, as the controller responsible for processing, has implemented numerous technical and organizational measures to ensure the most complete protection possible of personal data processed through this website. However, internet-based data transmissions can generally have security gaps, so absolute protection cannot be guaranteed. For this reason, every data subject is free to transmit personal data to us by alternative means, for example by telephone.

1. Definitions

The privacy policy of HTM Metaxdoor GmbH is based on the terms used by the European legislator for the adoption of the General Data Protection Regulation (GDPR). Our privacy policy should be understandable for both the general public as well as our customers and business partners. To ensure this, we would like to explain the terminology used in advance.

In this privacy policy, we use the following terms, among others:

a) Personal Data
Personal data means any information relating to an identified or identifiable natural person (hereinafter “data subject”). An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, identification number, location data, an online identifier, or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural, or social identity of that natural person.

b) Data Subject
A data subject is any identified or identifiable natural person whose personal data is processed by the controller responsible for the processing.

c) Processing
Processing is any operation or set of operations which is performed on personal data, whether or not by automated means, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure, or destruction.

d) Restriction of Processing
Restriction of processing is the marking of stored personal data with the aim of limiting their processing in the future.

e) Profiling
Profiling means any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular to analyze or predict aspects concerning that natural person’s performance at work, economic situation, health, personal preferences, interests, reliability, behavior, location, or movements.

f) Pseudonymization
Pseudonymization is the processing of personal data in such a way that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organizational measures to ensure that the personal data are not attributed to an identified or identifiable natural person.

g) Controller or Controller Responsible for the Processing
Controller or controller responsible for the processing is the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data.

h) Processor
A processor is a natural or legal person, public authority, agency, or other body which processes personal data on behalf of the controller.

i) Recipient
A recipient is a natural or legal person, public authority, agency, or another body to which the personal data are disclosed, whether a third party or not.

j) Third Party
A third party is a natural or legal person, public authority, agency or body other than the data subject, controller, processor, and persons who, under the direct authority of the controller or processor, are authorized to process personal data.

k) Consent
Consent of the data subject is any freely given, specific, informed, and unambiguous indication of the data subject’s wishes by which they, by a statement or by a clear affirmative action, signify agreement to the processing of personal data relating to them.

2. Name and Address of the Controller

The controller in accordance with the General Data Protection Regulation (GDPR), other data protection laws applicable in the member states of the European Union, and other provisions related to data protection is:

HTM Metaxdoor GmbH
Kahrstraße 1
45128 Essen
Germany
Phone: +49 201 520587-17
Email: info@metaxdoor.de
Website: www.metaxdoor.de

3. Cookies

The internet pages of HTM Metaxdoor GmbH use cookies. Cookies are text files that are stored and saved on a computer system via an internet browser.

Many internet sites and servers use cookies. Many cookies contain a so-called cookie ID. A cookie ID is a unique identifier of the cookie. It consists of a character string through which websites and servers can be assigned to the specific internet browser in which the cookie was stored. This allows visited websites and servers to distinguish the data subject’s individual browser from other internet browsers that contain other cookies. A specific internet browser can be recognized and identified using the unique cookie ID.

By using cookies, HTM Metaxdoor GmbH can provide users of this website with more user-friendly services that would not be possible without the cookie setting.

Using a cookie, the information and offers on our website can be optimized with the user in mind. Cookies allow us, as previously mentioned, to recognize the users of our website. The purpose of this recognition is to make it easier for users to utilize our website. For example, the user of a website that uses cookies does not have to enter access data again each time the website is visited, because this is taken over by the website and the cookie stored on the user’s computer system. Another example is the cookie of a shopping cart in an online shop. The online shop remembers the items a customer has placed in the virtual shopping cart via a cookie.

The data subject can, at any time, prevent the setting of cookies through our website by means of a corresponding setting of the internet browser used and can thus permanently deny the setting of cookies. Furthermore, already set cookies can be deleted at any time via an internet browser or other software programs. This is possible in all commonly used internet browsers. If the data subject deactivates the setting of cookies in the internet browser used, not all functions of our website may be fully usable.

4. Collection of General Data and Information

The website of HTM Metaxdoor GmbH collects a series of general data and information when a data subject or automated system calls up the website. This general data and information are stored in the server log files. The following may be collected:
(1) the browser types and versions used,
(2) the operating system used by the accessing system,
(3) the website from which an accessing system reaches our website (so-called referrers),
(4) the sub-websites that are accessed via an accessing system on our website,
(5) the date and time of access to the website,
(6) an internet protocol address (IP address),
(7) the internet service provider of the accessing system, and
(8) any other similar data and information that may be used in the event of attacks on our IT systems.

When using these general data and information, HTM Metaxdoor GmbH does not draw any conclusions about the data subject. Rather, this information is needed to
(1) deliver the content of our website correctly,
(2) optimize the content of our website and its advertisement,
(3) ensure the long-term viability of our IT systems and website technology, and
(4) provide law enforcement authorities with the information necessary for criminal prosecution in case of a cyber-attack.
Therefore, HTM Metaxdoor GmbH analyzes anonymously collected data and information statistically, with the aim of increasing the data protection and data security of our enterprise, and to ensure an optimal level of protection for the personal data we process. The anonymous data of the server log files are stored separately from all personal data provided by a data subject.

5. Subscription to Our Newsletter

On the website of HTM Metaxdoor GmbH, users are given the opportunity to subscribe to our company’s newsletter. The input mask used for this purpose determines which personal data are transmitted to the controller when the newsletter is ordered.

HTM Metaxdoor GmbH informs its customers and business partners regularly by means of a newsletter about company offers. The newsletter of our company can only be received by the data subject if
(1) the data subject has a valid email address and
(2) the data subject registers for the newsletter dispatch.
A confirmation email will be sent to the email address registered by a data subject for the first time for newsletter delivery, for legal reasons, in the double opt-in procedure. This confirmation email is used to prove whether the owner of the email address as the data subject is authorized to receive the newsletter.

When registering for the newsletter, we also store the IP address assigned by the Internet Service Provider (ISP) to the computer system used by the data subject at the time of registration, as well as the date and time of registration. The collection of this data is necessary in order to understand the (possible) misuse of the email address of a data subject at a later date and thus serves the legal protection of the controller.

The personal data collected as part of a registration for the newsletter will only be used to send our newsletter. Furthermore, subscribers to the newsletter may be informed by email if this is necessary for the operation of the newsletter service or a related registration, such as in the case of changes to the newsletter offer or changes in technical circumstances. There will be no transfer of personal data collected by the newsletter service to third parties. The subscription to our newsletter may be terminated by the data subject at any time. The consent to the storage of personal data, which the data subject has given us for newsletter delivery, can be revoked at any time. A corresponding link is found in each newsletter for the purpose of revoking consent. It is also possible to unsubscribe from the newsletter directly on the website of the controller or to inform the controller in another way.

6. Newsletter Tracking

The newsletters of HTM Metaxdoor GmbH contain so-called tracking pixels. A tracking pixel is a miniature graphic embedded in such emails that are sent in HTML format to enable log file recording and log file analysis. This allows a statistical analysis of the success or failure of online marketing campaigns to be carried out. Based on the embedded tracking pixel, HTM Metaxdoor GmbH may see if and when an email was opened by a data subject and which links in the email were called up by the data subject.

Such personal data collected via the tracking pixels contained in the newsletters are stored and analyzed by the controller in order to optimize the newsletter distribution and to better adapt the content of future newsletters to the interests of the data subject. These personal data will not be passed on to third parties. Data subjects are entitled at any time to revoke the separate declaration of consent issued via the double opt-in procedure. After a revocation, these personal data will be deleted by the controller. HTM Metaxdoor GmbH automatically interprets a withdrawal from the receipt of the newsletter as a revocation.

7. Contact Possibility via the Website

The website of HTM Metaxdoor GmbH contains information that enables a quick electronic contact to our company, as well as direct communication with us, which also includes a general address of the so-called electronic mail (email address). If a data subject contacts the controller by email or via a contact form, the personal data transmitted by the data subject are automatically stored. Such personal data transmitted on a voluntary basis by a data subject to the controller are stored for the purpose of processing or contacting the data subject. There is no transfer of this personal data to third parties.

If you send us inquiries via the contact form, your data from the inquiry form including the contact details you provided there will be stored by us for the purpose of processing the inquiry and in case of follow-up questions. We do not share this data without your consent.

The processing of the data entered into the contact form is thus based exclusively on your consent (Art. 6 para. 1 lit. a GDPR). You may revoke this consent at any time. An informal email to us is sufficient for this purpose. The lawfulness of the data processing operations carried out until the revocation remains unaffected by the revocation.

The data you enter in the contact form will remain with us until you request deletion, revoke your consent to storage, or the purpose for data storage no longer applies (e.g. after your request has been processed). Mandatory legal provisions – in particular retention periods – remain unaffected.

8. Routine Deletion and Blocking of Personal Data

The controller processes and stores the personal data of the data subject only for the period necessary to achieve the purpose of storage or as far as this is granted by the European legislator or other legislators in laws or regulations to which the controller is subject.

If the storage purpose is not applicable, or if a storage period prescribed by the European legislator or another competent legislator expires, the personal data are routinely blocked or deleted in accordance with legal requirements.

9. Rights of the Data Subject

a) Right of Confirmation
Every data subject has the right granted by the European legislator to obtain from the controller confirmation as to whether or not personal data concerning them are being processed. If a data subject wishes to exercise this right of confirmation, they may contact an employee of the controller at any time.

b) Right of Access
Every data subject has the right to obtain from the controller free information about their stored personal data at any time and a copy of this information. Furthermore, the European legislator grants the data subject access to the following information:

the purposes of the processing;

the categories of personal data concerned;

the recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular recipients in third countries or international organizations;

where possible, the envisaged period for which the personal data will be stored, or, if not possible, the criteria used to determine that period;

the existence of the right to request from the controller rectification or erasure of personal data, or restriction of processing of personal data concerning the data subject, or to object to such processing;

the existence of the right to lodge a complaint with a supervisory authority;

where the personal data are not collected from the data subject: any available information as to their source;

the existence of automated decision-making, including profiling, and—at least in those cases—meaningful information about the logic involved, as well as the significance and envisaged consequences of such processing for the data subject.

Furthermore, the data subject has the right to obtain information as to whether personal data are transferred to a third country or to an international organization. Where this is the case, the data subject has the right to be informed of the appropriate safeguards relating to the transfer.

c) Right to Rectification
Every data subject has the right to obtain from the controller without undue delay the rectification of inaccurate personal data concerning them. Taking into account the purposes of the processing, the data subject also has the right to have incomplete personal data completed, including by means of providing a supplementary statement.

d) Right to Erasure (Right to be Forgotten)
Every data subject has the right to obtain from the controller the erasure of personal data concerning them without undue delay where one of the following grounds applies, as long as the processing is not necessary:

The personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed.

The data subject withdraws consent on which the processing is based and where there is no other legal ground for the processing.

The data subject objects to the processing and there are no overriding legitimate grounds for the processing.

The personal data have been unlawfully processed.

The personal data must be erased for compliance with a legal obligation in Union or Member State law to which the controller is subject.

The personal data have been collected in relation to the offer of information society services.

If one of the above reasons applies and a data subject wishes to request the erasure of personal data stored by HTM Metaxdoor GmbH, they may at any time contact any employee of the controller. The employee shall promptly ensure that the erasure request is complied with.

If HTM Metaxdoor GmbH has made the personal data public and is obliged under Article 17(1) GDPR to erase the personal data, HTM Metaxdoor GmbH, taking account of available technology and the cost of implementation, shall take reasonable steps to inform other controllers processing the personal data that the data subject has requested erasure of any links to, or copy or replication of, those personal data.

e) Right of Restriction of Processing
Every data subject has the right to obtain from the controller restriction of processing where one of the following applies:

The accuracy of the personal data is contested by the data subject, for a period enabling the controller to verify the accuracy of the personal data.

The processing is unlawful and the data subject opposes the erasure of the personal data and requests the restriction of their use instead.

The controller no longer needs the personal data for the purposes of the processing, but they are required by the data subject for the establishment, exercise, or defense of legal claims.

The data subject has objected to processing pending the verification whether the legitimate grounds of the controller override those of the data subject.

f) Right to Data Portability
Every data subject has the right to receive the personal data concerning them, which was provided to a controller, in a structured, commonly used, and machine-readable format. They have the right to transmit those data to another controller without hindrance from the controller to which the personal data have been provided, where the processing is based on consent or on a contract and the processing is carried out by automated means.

In exercising their right to data portability, the data subject shall have the right to have the personal data transmitted directly from one controller to another, where technically feasible and where it does not adversely affect the rights and freedoms of others.

g) Right to Object
Every data subject has the right to object, on grounds relating to their particular situation, at any time to processing of personal data concerning them based on legitimate interests. This also applies to profiling based on those provisions.

HTM Metaxdoor GmbH shall no longer process the personal data in the event of the objection unless we can demonstrate compelling legitimate grounds for the processing which override the interests, rights, and freedoms of the data subject, or for the establishment, exercise, or defense of legal claims.

If HTM Metaxdoor GmbH processes personal data for direct marketing purposes, the data subject shall have the right to object at any time to the processing for such marketing. This applies to profiling to the extent that it is related to such direct marketing. If the data subject objects to processing for direct marketing purposes, HTM Metaxdoor GmbH will no longer process the personal data for these purposes.

The data subject also has the right, on grounds relating to their particular situation, to object to processing of personal data concerning them for scientific or historical research purposes, or for statistical purposes, unless the processing is necessary for the performance of a task carried out for reasons of public interest.

h) Automated Individual Decision-Making, Including Profiling
Every data subject has the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning them or similarly significantly affects them, unless the decision:

is necessary for entering into, or the performance of, a contract between the data subject and a controller;

is authorized by Union or Member State law;

is based on the data subject’s explicit consent.

Where automated decision-making is necessary or based on consent, HTM Metaxdoor GmbH shall implement suitable measures to safeguard the data subject’s rights and freedoms and legitimate interests, including at least the right to obtain human intervention, to express their point of view, and to contest the decision.

i) Right to Withdraw Data Protection Consent
Every data subject has the right to withdraw consent to processing of their personal data at any time. If the data subject wishes to exercise the right to withdraw consent, they may contact any employee of the controller.